Income Certificate Online Download – Complete Process Explained

An income certificate is an official document that shows your annual income from all sources. It is needed for government schemes, subsidies, reservations and fee concessions. You can now easily download income certificate online in just a few minutes through your state’s portal. It is issued by authorised officers like the tehsildar or collector.

Keep reading to learn how to download income certificate and check income certificate status.

Who Issues an Income Certificate?

Income certificates are issued by authorised government officers in your state. This is usually done by:

• Tehsildar
• Sub-Divisional Magistrate (SDM)
• District Magistrate (DM)
• Deputy Commissioner (DC)
• Collector
• Revenue Circle Officer

They review your documents and officially confirm your annual income.

Income Considered for Income Certificate

When the government issues an income certificate, it adds up the yearly earnings of all family members living together. This includes parents, spouse, unmarried children and dependent siblings. Here’s what’s included: 

• Salary and pension
• Daily wages or labour income
• Income from business or profession
• Bonuses, commissions and incentives
• Interest earned from bank deposits
• Rental income from houses or shops
• Dividends from shares or mutual funds
• Profit from selling property or other assets
• Gifts or inheritances, when they are received regularly

What’s Excluded From Income?

These components are not added while calculating your income:

• House Rent Allowance (HRA)
• Travelling Allowance (TA)
• One-time payments like honorarium or festival gifts

How is an Income Certificate Calculated?

The issuing officer adds up your family’s yearly earnings using the documents you submit. The calculation is done in a simple, step-by-step way:

• Family earnings: The authority adds the income of all earning members. This includes salary, pension, business income and other regular earnings of parents, spouse and unmarried siblings.
• Document verification: Your salary slips, Form 16, bank statements, rent receipts and other proofs are checked to confirm the income declared.
• Recurring income only: Only stable, ongoing income is included. One-time payments, allowances or occasional earnings are usually excluded.
• Annual calculation: The certificate reflects income for the current financial year, so you may need to update it every year to download income certificate online again.

How to Apply Online for an Income Certificate?

Here’s how to get income certificate online by following these simple steps:

Step 1: Visit your state’s official e-district portal

Step 2: Create a login using your mobile number

Step 3: Go to ‘Apply for Income Certificate’

Step 4: Fill in your personal details and family details

Step 5: Upload the required documents

Step 6: Submit the form and save the acknowledgement number

You should keep these details ready to download income certificate online:

• Name, age, gender and DOB
• Address with district, taluka and village
• Aadhaar number
• Caste category (SC/ST/OBC)
• ID proof details

Also, you may need to pay a small fee when applying for the certificate. The amount depends on your state. Once you submit the form, the income certificate is usually issued within 10 to 15 days.

How to Download Income Certificate Online?

Once your application is approved, you can download income certificate using these steps:

Step 1: Visit the state portal and log in with your mobile number

Step 2: Click ‘Track Application’ or ‘Get Income Certificate Status’

Step 3: Enter your 16-digit application number

Step 4: If the status shows Approved, click Download

Step 5: Your certificate will open as a PDF

Step 6: Save or print the file for future use

Documents Required to Get an Income Certificate

You will need these few basic documents to apply for and download income certificate:

Document Type	Accepted Proofs
ID Proof	Aadhaar, PAN, Voter ID, Driving Licence, Ration Card
Address Proof	Aadhaar, Driving Licence, Passport, Ration Card
Income Proof	Salary Slip, Form 16, Parent Income Certificate, Bank Statement
Photo	Passport-size photograph
Other	Affidavit declaring details are true

Validity of Income Certificate

• Income certificates are usually valid for 1 financial year
• You must renew it every year if your state requires it
• You can use an old certificate to apply for an updated version

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FAQs on Online Income Certificate 

Is it possible to download an income certificate using an Aadhaar number?

Yes, you can complete the online income certificate download process using your Aadhaar number.

Is the certificate valid all year or do I need to renew it annually?

Income certificates are usually valid for the financial year mentioned on the document. Some states require renewal every year. So always check the validity printed on your certificate.

How do I track the status of my income certificate application?

Log in to your state portal, enter the acknowledgement number in the ‘Track Application’ section to see whether it is pending, under review or approved. This is the easiest way if you want to know how to check income certificate status quickly.

Can I apply offline if the online portal is not working?

Yes. You can visit your nearest Tehsildar office and submit a physical form with supporting documents. You may need to pay a small fee, depending on your state.