Privacy Policy

Social Worth Technologies Private Limited alongwith its affiliate EarlySalary Services Private Limited (hereinafter referred together to as “Fibe”, “Company”, “we”, “us”) is committed to protecting the personal data of individuals applying for employment (“you”, “applicant”) in accordance with the Digital Personal Data Protection Act, 2023 (DPDPA) and the rules, regulations, and amendments made thereunder from time to time. This Policy explains how we collect, use, share, store, and protect your personal data during the recruitment process.

SCOPE

This Policy applies to all applicants who apply for employment with the Company, whether via our website, job portals, recruitment agencies, referrals, or directly.

PERSONAL DATA WE COLLECT

We may collect the following personal data:

• Name, contact details (email, phone, address)
• Date of birth, gender, nationality
• Resume/CV, cover letters, academic and professional qualifications
• Employment history, certifications, licenses
• References and referee details
• Additional information voluntarily provided during interviews or assessments

• Application tracking data (via recruitment portals)
• Assessment/test results (technical, psychometric)
• Background verification data
• Publicly available information (e.g., LinkedIn profile)

• Government-issued IDs (e.g., Aadhaar, PAN) where legally required
• Disability or health-related information (for reasonable accommodations)
• Any other sensitive data collected with explicit consent

Which Categories of Personal Information Do We Process and From Which Sources

We process personal information you provide directly to us, such as when you create an account on our careers website or recruitment portal, submit a job application, sign up for recruitment communications, participate in surveys or recruitment events, or attend remote or in-person interviews. We may also receive personal information from other sources, including references, background verification agencies or third-party recruiters and publicly available sources such as social media or professional networking platforms, where you have consented to share your information. Vendor platforms used for assessments, evaluations, or online interviews may also provide personal information, and online video interviews may be subject to supplemental privacy terms.

We may process the following categories of personal information for recruitment purposes:

• Identifiers: Name, email address, phone number, photos, and other contact details
• Educational Background: Transcripts, degrees, diplomas, and certifications
• Employment History: Previous roles, work experience, and references
• Job Qualifications and Work Eligibility: Nationality, country of residence, visa or immigration status
• Job Preferences: Roles or positions you have applied for or expressed interest in
• Application Materials: CVs, resumes, cover letters, and supporting documentation
• Compensation Information: Current or expected salary, where permitted by law
• Background Check Information: Verification of educational and professional credentials and other relevant checks
• Assessment and Evaluation Data: Skills, competencies, personality, aptitude, and suitability for a role, including results of tests or assessments
• Survey Data: Information collected through surveys conducted by the Company or third parties on its behalf
• Publicly Available Information: Information from social media profiles or other publicly accessible online sources

Why and How We Use Your Personal Information

We use personal information for recruitment and related purposes, including to:

• Verify your identity and eligibility for employment;
• Communicate with you and respond to your requests or job applications;
• Conduct recruitment activities, including evaluation, interviews, assessments, background screening, and hiring decisions;
• Enable and enhance your experience while using our recruitment platforms and services;
• Maintain and monitor the security of our recruitment platforms, systems, applications, and networks;
• Comply with applicable laws, regulations, and internal policies; and
• Ensure efficiency and effectiveness throughout the application and hiring process.

Sharing Personal Data with Third Parties

Where necessary and in accordance with applicable law, we may disclose personal information to third parties, including:

• Service providers and vendors who perform business functions on our behalf, such as website management, information technology and infrastructure services, background or employment verification services, auditing, and other similar services.
• Relevant third parties in the event of a reorganization, merger, sale, joint venture, assignment, transfer, or other disposition of all or part of our business, assets, or stock, including in connection with bankruptcy or similar proceedings.
• As required by law, such as to comply with legal process, when disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to government or public authority requests, including for national security or law enforcement purposes, even outside your country of residence.

When third parties are provided access to your personal information, we require them to implement contractual, technical, and organizational measures to ensure that your personal information is processed only to the extent necessary, in accordance with this Privacy Policy, and consistent with applicable law. Certain third-party service providers, such as background verification agencies, may also have their own privacy policies and notices.

Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, in accordance with applicable law. The retention period may vary depending on the type of information and the purposes for which it is processed. Specifically, personal data may be retained for the following purposes:

• Recruitment and Assessment Processes: Personal data will be retained for the duration of the recruitment process, including reviewing applications, conducting interviews and assessments, and making hiring decisions. This ensures we can complete the evaluation, verify information, and communicate with applicants regarding the outcome of their application.
• Legal, Regulatory, and Contractual Obligations: Certain personal data may be retained to comply with applicable laws, regulations, or contractual requirements, such as employment recordkeeping obligations, audit requirements, tax reporting, or legal investigations.
• Future Recruitment and Talent Pooling: With your consent, we may retain personal data for consideration for future job opportunities, internships, or development programs. Retention for this purpose allows us to contact qualified candidates for roles that match their skills, experience, and career interests.

Once personal data is no longer required for these purposes or upon the withdrawal of consent where applicable, we will take appropriate measures to securely delete, destroy, or anonymize the information to prevent unauthorized access, disclosure, or use. The exact retention period may depend on the type of data, legal requirements, and business needs, but we ensure it is limited to the minimum.

Security Measures

We implement reasonable technical and organizational measures to protect personal data, including:

• Access Controls and Authentication: Personal data is accessible only to authorized personnel who require it for legitimate recruitment or operational purposes. Strong authentication mechanisms, such as passwords, multi-factor authentication, and role-based access controls, are used to restrict access.
• Encryption and Secure Storage: Personal data is encrypted both in transit and at rest using industry-standard encryption protocols to prevent unauthorized interception or access. Physical and digital storage systems are designed to maintain secure storage of data.
• Limited Access to Authorized Personnel: Access to personal data is strictly limited to employees, contractors, or service providers who require the information to perform their duties. Confidentiality obligations and training are provided to ensure proper handling of personal data.
• Regular Audits and Monitoring: Systems and processes are regularly monitored, tested, and audited to detect and prevent potential security vulnerabilities or breaches. Security assessments, penetration testing, and periodic reviews help maintain a high level of protection.

Grievance Officer

For questions, concerns, or complaints regarding your personal data:

Grievance Officer: [Name]
Email: [Email Address]
Address: [Company Address]
Phone: [●]

The Grievance Officer will respond within the timelines prescribed under DPDPA.

Updates to This Policy

We may update this Policy to reflect changes in law, regulations, or our practices. The latest version will be posted on our website with an updated “Last Updated” date.